Best for AI meeting notes

Explore Fathom for personal meeting records, Fireflies for shared transcripts and CRM follow-up, and Otter for meeting capture. Compare transcription, exports and plan allowances separately.

Updated 2026-09-28

Reference meetings: English-language calls on Zoom or Google Meet, lasting 45 minutes each; 20 a month for an individual or 40 for a team.

Otter

Best for: People who want to organize records from Zoom, Google Meet or Teams meetings.
Why consider it: Fireflies describes Otter's meeting capture and lists a HubSpot integration. Those are starting points for checking your recording and follow-up workflow.
Tradeoffs: An integration listing does not confirm the write action you need. Check a full 45-minute transcript, summary, text export and the monthly allowance.

Source 1

Fireflies

Best for: Small teams exploring live transcription, shared records and meeting-note sync to a CRM.
Why consider it: Otter's comparison describes live transcription, shared summaries and comments, plus syncing notes to HubSpot activity feeds.
Tradeoffs: Confirm the plan required for HubSpot. In a trial, check that notes reach the right contact without duplicates, and check credits for action items and advanced summaries.

Source 2

Fathom

Best for: Individuals who mainly meet on Zoom, Google Meet or Teams and want to revisit their calls.
Why consider it: Fireflies describes Fathom's recording, transcription and summaries, with action items and follow-up email drafts on paid plans.
Tradeoffs: Check text export and the summary types you need. For HubSpot follow-up, test an actual write rather than relying on the integration name.

Source 3

Sources

Based on competitors’ published descriptions; no hands-on testing.